The process you need to go through varies with whether you are moving locations within the same state or moving your business to a new state. This is one of the many things we support our clients with here at Empowered Profit, and you can book a call using the button below to learn more. If you are already working with us, let your OFM know about your move and our tax team can support you through this process.
You will need to update your address with the IRS, state & local tax agencies, payroll company, bank & merchant accounts, with any licenses you hold, in your LLC documents & with your tax team.
For the IRS: You will file Form 8822-B with the IRS to let them know about your new address. You will also have to update your address on your next tax returns, so make sure your tax preparer knows about your move.
State & Local Tax Agencies: Updating your address with the IRS doesn’t update it for your state tax department, so you will need to do that separately. If you Google Your State + Changing Business Address, you should be able to find the information on your state website on how to make the updates needed. You can also call them directly and ask them to point you in the right direction.
Payroll Company: Let your payroll company know that your address has changed so they can update your records and change any local taxes that are currently set up for you.
Bank & Merchant Accounts: Be sure you update your address with your bank, credit card, and merchant accounts, even though you are probably receiving everything via email from them, you will still want to update it with them as well.
Licenses: If you have any licenses that you use in your business, you will also want to contact that licensing agency to let them know about the address change.
In your LLC documents: Your LLC documents should reflect your most up-to-date address, so an amendment should be filed to show the change of address. We recommend working with CorpNet on drafting this to be included in your documents. (See bottom of article for the link to CorpNet)
Give your Tax Team a heads up! A move could trigger a difference with local taxes required, so be sure to keep your tax team in the loop about your move as well.
If you are moving to a new state, the process is a little more complicated, because you will also need to register your business in the new state.
New State Registration: You won’t have to get a new TAX ID number or new bank accounts, thankfully – but you do need to register your business with the new state and also terminate your business in the old state. You can work with CorpNet on this. (See bottom of the article for the link to contact CorpNet).
CorpNet will walk you through the process of transferring your LLC to the new state, and then you can follow the steps above to also change your address with the IRS, state/local tax agencies, banks, payroll company, and any licenses (also check to see if you have to update more than your address to keep your license current).
With a move between states, you definitely want to make sure you are letting your tax team know so they can make any adjustments needed to your tax projections/savings & filings.
When you are talking with CorpNet, also have them update your Registered Agent information to your new state. We have a full post on Registered Agents here if you want to learn more about those.
You can contact CorpNet (info below) and tell them Empowered Profit sent you!
Amanda J. Beren
Direct: 888-449-2638 Ext. 105
This is provided as information only and as a starting point for a conversation with your own legal and accounting team, this should not be considered legal or financial advice.
All of these decisions are based on a number of factors and we cannot guarantee that you will experience any specific results based on any information provided. Please speak with your own retained professionals to ensure that you are making the best decisions for your business & personal situation.
Please speak with your own retained professionals to ensure that you are making the best decisions for your business & personal situation.